I have already purchased a package of adhesive labels. They are 3 1/3" x 4" white shipping labels, and hope this size will be OK with you. I can handle the badge printing. Sarah: thank you for your willingness to help. Your help at the registration table will be great and appreciated! I think we can simply use the program evaluation form from last year. If you all agree, I can help on making the copies. I can help on other things at the conference after the registration. Please let me know. Songqian

Final checklist

*Draft: Final program details list

Please review and comment--add your name if there's a blank...

Set up prep (8am-9am): all available

Registration table (9am-10am) Songqian, Sarah


Introduction by Jane to program (9:45am)--acknowledge vendors, Director Wu, intro committee
(10 minutes)

Introduction by Brian? (5 minutes) of Stanley Wilder

Wilder keynote=50 minutes (10:00-10:55), including 10 minutes for questions
Question fielder: Brian?

Unofficial 5 minute break (10:55-11)

2) Panel, 11a.m.
Joe? to introduce Marie Radford (3 minutes: 11:00-11:03)

Marie to introduce panelists, panel (11:03-11:45)
Questions (11:45-noon)


3) Lunch 12-1:15 (including 1:00-1:15 minute presention by Gale, if they sponsor luncheon, with Brian to intro GALE at 12:57)

4) Panel p.m. Joe to introduce panel again? or let Marie introduce
1:15-2:15 (including 15 minutes for questions)

5) Posters (2:15-3:00)

6) Brief wrap up, collect evaluations--Joe? (2:55-3:00pm)

*Add Vendor sponsor logos to website (Jane to provide Danielle)--need to get this done prior to conference, as soon as all vendors have committed (we have at least 3 now)

*Get honoraria cks prepared for speakers and panelists 1 week prior (need to ck with Betsy Tompkins: Brian, others)

*Hotel to be prepaid by Jane? and reimbursed by LACUNY.

*Get food order to caterer at least 2 days prior (Jane)

*Arrange for room set up (Jane)

*Get AV requirement needs from speakers, presenters one wk prior to GC (Brian, Joe); also need mikes in audience area for Q & A

*Get adhesive badges (no plastic for registrants) (Songqian)

*Print out programs and evaluation forms (Songqian)

*Create program evaluation (use same form as last year?Brian might have copy)

*Poster "host" (Joe)--assist with set up questions, etc.

*Vendor "hosts" (Jane, Sharon)--assist with table set up questions, etc.

Next steps

Registrations for the conference are now coming in! Thanks to Songqian and Junior Tidal for working on the reg. link!

As we prepare, here's task list update--please respond to items with your name!


1) Poster finalists--we've got 3 finalists. thanks Joe for work on this!

2) Vendor support--any word yet, Jane or Sharon?

3) We aren't doing the webcast--Joe, myself, Jane and I decided that it wasn't worth the time and effort given a variety of factors.

3) Songqian is now getting questions from registrants and will be forwarding them to BL, JF, and JD for advice on answering these. thanks Songqian for the work on the registrations!

4) Regarding registration/handout materials--I recommended that we keep this conference green as possible--no folders, no bags, no notepads, no plastic badges (just paper adhesive badges) maybe just a handout with program info, plus evaluation form. All, what are your thoughts?

7) Please promote the event! Send out the registration announcement....we've taken care of ACRLNY, CULIBS, METRO-L, SUNYLA, Joe, can you send to the Palmer School, LIU, Rutgers, etc.--the same list servs you did before?

8) Danielle will be doing final revision to the website. Joe has gathered all revisions and has sent them to her.




Thanks
Brian