Meeting final agenda, June 19, 10-noon. Grad Center

1. Panel program: criteria for selecting applications; panel questions; selection subcommittee? (30minutes)

2. Add to program?: post reception, wine/cheese socializing (10)

3. Vendors: solicitation levels; offering table at event or have logo in website? (15 minutes)

4. Webcasting: USTREAM details--equipment, moderator needed (20 minutes)

5. Registration: deadlines, price levels, PayPal (15 minutes)

6. Website (30 minutes)

NOTE: Room change! We'll meet in Room 196.05 on the concourse level of the library: http://library.gc.cuny.edu/info/documents/floor_plan_concourse.pdf

Update: keynote, call for posters, save the date, panel, USTREA, vendors

1) Keynote: We're pleased to announce that Stanley Wilder is our keynote, and he's very enthused by our topic and has lots to offer on the subject. It wasn't possible to have the other candidate speak. More to follow.


2) Panel: Please see discussion below about panel. I like Joe's suggestion that it not be a reaction to the speaker, but address this issue: "a general discussion about what is unique or significant about so-called "next generation" librarians and where do people see them leading academic libraries in the 21st century". Need your " feedback on panelists....if this is our topic, then Marie Radford/Rutgers, Valeda Dent/AUL Rutgers could be excellent. Other names?  
All: Let's decide on possible speaker choices by next Monday, June 15.  post your comments in discussion item below.

Option: We can have F2F meeting on June 19, 10-noon at Grad Center to go over the panel. Anyone want to do this or can we just meet via this blog??


3) Announcement: Here's text that we can send out for Save the date announcements. I'll send this to ACRLNY and LACUNY by Friday, June 12 if there are no further comments. All: please review by Thurs. June 11 and think of other list servs to post this to after final o.k.

SAVE THE DATE!

LACUNY Institute 2009 “Library Leadership: The Next Generation.”

When and Where? October 23, 2009 at the CUNY Graduate Center in New York City.

According to recent estimates, academic libraries are undergoing a significant demographic shift that is dramatically changing the make-up of the profession. At the heart of this transformation is the uniquely large proportion of veteran librarians nearing retirement age and the potential impact of the perceived “graying of the profession.” In addition to raising concern about a possible “brain drain,” this development has also prompted a closer examination of the attitudes and characteristics of the newer generation of librarians poised to assume leadership. This conference will be addressing these issues.

4) Call for posters. Joe has finalized call for posters and it includes URL for the institute:
lacuny.cuny.edu/institute/2009
Our web content files can be sent to Steve Ovadia/Junior Tidal for posting.
(Danielle, could you do this when we have content--see below).

5) Conference website:
For the site, we'll need to have the call for posters there, plus preliminary program. (Joe, can you work on this with Danielle)?

6) USTREAM.   Joe has been working on this wih GC.  We need to provide equipment and chat moderator for this. (Joe, anything else to add here?)

7) Vendors:  Jane has sent Brian list of vendors to contact for sponsorship.

All: anyone want to share this responsibility with me? 

Webcasting

I've done a little homework on webcasting and if we decide to go this route I think the best option available is USTREAM. USTREAM is a web-based, interactive broadcast platform that allows you stream live audio and video from your PC. It has everything we need, it's fairly easy to set up, and it's free.

Features:

• Free web hosting - will broadcast and archive our event for free
  
• Interactivity - viewers can interact via web chat or Twitter
  
• Customization - can customize the look of our USTREAM page
  
• Portability - can embed the live video and chat module right on our own website
  
• Audience control - we can create a login to limit the audience to registered attendees (however, since we're not broadcasting the entire conference I think it should be open to all)
  
• Audience-building - includes audience-building tools to help promote our event on Facebook, MySpace, Twitter, etc.
  
• Statistics - records the number of views/attendees
  

While broadcasting is free, we'll still need to figure out how to get the necessary A/V equipment. (Can the Grad Center supply it?) Depending on cost and the availability of funds, LACUNY might agree to front the money.

Equipment Needed:

• Laptop PC ~$600-$800
  
• Wireless Mic ~$100-$125 (we may be able to skip this if there is a way to capture the audio output from the speaker system)
  
• Digital Camcorder (w/ firewire) ~$500-$700
  
• Tripod ~$50-$60
  

And of course we'll need a high speed Internet connection and someone (maybe two) to run the show (i.e., set up, work the camera, moderate the chat, etc.).

I've taken the liberty of setting up a USTREAM account for testing. Our page is located at: http://www.ustream.tv/channel/Library-Leadership-The-Next-Generation

If there's an interest, I can run a test broadcast from CSI so we can get a better sense of how this all works.

~ Joe

Adding on....

Adding to this post, because what I have is too long for a comment....

First, thanks Joe for investigating the options. I just chatted with my brother, Scott, who is an Instructional Technology Specialist in a Texas school district, about Ustream.

A little background before the chat transcript - his school district was one of the first to report cases of swine flu these past weeks, and they closed for a while. During the closure, he worked with the Superintendent to keep the community updated via Twitter, podcasts, and webcasts. He used Ustream for the webcasting, and here is what he had to say about it:


Scott: we used it last week to stream our press briefings

me: AHA! So, what did you think?

Scott: it was pretty successful except that the browser crashed when I hooked up a DV cam to the mac - I wanted to be able to pan/zoom and have a little better video since the web camera we were using had webcammy video. We used the dv cam successfully on Thursday, then Friday it crashed and burned

me: Good to know...

Scott: I'm still talking to ustream support and a couple of other people to find out how to get it to play nice with a dv cam and a mac. I'm watching a presentation right now that's being streamed off a macbook pro with a DV cam and it's working great but overall, the service works great!

I'm very impressed with it you can record/archive the video to view later, too

Scott: if anyone has questions, have them email me!

So that's good news for us, and he said he's willing to answer any questions we have.

~Sarah